Every entrepreneur at one time or another sometimes feel overwhelmed when completing assigned tasks become a difficult thing and with the temptation of social media, mobile games, and the internet in general not to mention the constant bustle of people in the office it is very easy to fall prey to disruptions and distractions at work.
Here are a few tips to improve work productivity:
1. Cut Down on Meetings
Meetings can use up a lot of time, which is time that can be used to do something useful.
You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.
Don’t arrange a meeting at all. You will be surprised at how many things can be resolved through an email or a quick phone call.
But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.
If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.
2. Utilize Tools
Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal.
Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.
If you’re the manager or business owner, ensure your team has the right tools in place.
And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.
3. Declutter and Organize
Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information. Which is why keeping your work environment well ordered and clutter-free is important.
Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.
Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it.
A US study reveals that the average worker can waste up to one week a year looking for misplaced items.
4. Take Breaks
Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity.
Even a 30 second microbreak can increase your productivity levels up to 30 percent.